Privacy Policy

 

1. Purpose of this notice

This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act, and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).

Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

2. About us

Serene Accounting Ltd is an accountancy firm licensed by the AAT. We are registered in England and Wales as a limited company under number 13173279 and our registered office is 295 Chiswick High Road, London, England, W4 4HH. Our VAT registration number is: 388880428.

For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.

We have appointed a Data Protection Officer. Our Data Protection Officer is our Data Protection Point of Contact and is responsible for assisting with enquiries in relation to this privacy notice or our treatment of your personal data. Should you wish to contact our Data Protection Point of Contact you can do so using the contact details noted at paragraph 12 (Contact Us), below.

3. How we may collect your personal data

We obtain personal data about you, for example, when:

  • You request a proposal from us in respect of the services we provide;
  • You or your employer or our clients engage us to provide our services and also during the provision of those services;
  • You contact us by email, telephone, post [or social media] (for example when you have a query about our services); or
  • From third parties and/or publicly available resources (for example, from your employer or from Companies House)

4. The type of information we hold about you

The information we hold about you may include the following:

  • Your personal details (such as your name and/or address);
  • Details of contact we have had with you in relation to the provision, or the proposed provision, of our services;
  • Details of any services you have received from us;
  • Our correspondence and communications with you;
  • Information about any complaints and enquiries you make to us;
  • Information from research, surveys, and marketing activities;
  • Information we receive from other sources, such as publicly available information, information provided by your employer or our clients, or information passed to us by those in our networks.

5. How we use personal data we hold about you

We may process your personal data for purposes necessary for the performance of our contract with you, or your employer, or our clients, and to comply with our legal obligations.

We may process your personal data for the purposes necessary for the performance of our contract with our clients. This may include processing your personal data where you are an employee, subcontractor, supplier or customer of our client.

We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development, statistical and management purposes.

We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.

Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.

Situations in which we will use your personal data

We may use your personal data in order to:

  • Carry out our obligations arising from any agreements entered into between you, or your employer, or our clients] and us (which will most usually be for the provision of our services);
  • Carry out our obligations arising from any agreements entered into between our clients and us (which will most usually be for the provision of our services) where you may be a subcontractor, supplier or customer of our client;
  • Provide you with information related to our services and our events and activities that you request from us or which we feel may interest you, provided you have consented to be contacted for such purposes;
  • Seek your thoughts and opinions on the services we provide; and
  • Notify you about any changes to our services.

In some circumstances we may anonymise or pseudonymise the personal data so that it can no longer be associated with you, in which case we may use it without further notice to you.

If you refuse to provide us with certain information when requested, we may not be able to perform the contract we have entered into with you. Alternatively, we may be unable to comply with our legal or regulatory obligations.

We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.

Data retention

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, we take into consideration:

  • the requirements of our business and the services provided;
  • any statutory or legal obligations;
  • the purposes for which we originally collected the personal data;
  • the lawful grounds on which we based our processing;
  • the types of personal data we have collected;
  • the amount and categories of your personal data; and
  • whether the purpose of the processing could reasonably be fulfilled by other means.

Change of purpose

Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.

Should it be necessary to use your personal data for a new purpose, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.

6. Data sharing

Why might you share my personal data with third parties?

We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.

Which third-party service providers process my personal data?

“Third parties” includes third-party service providers and other entities within our group OR members of our network. The following activities are carried out by third-party service providers: IT [and cloud] services, professional advisory services, administration services, marketing services and banking services. We reserve the right to increase the scope of services we outsource to third-party service providers to include aspects of bookkeeping, payroll and accounting services as needed.

All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.

What about other third parties?

We may share your personal data with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with the law.

7. Transferring personal data outside the European Economic Area (EEA)

We will not transfer the personal data we collect about you outside of the EEA except with the approved countries who meet GDPR requirements.

8. Data security

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

9. Rights of access, correction, erasure and restriction

Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

  • Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.
  • Request correction of the personal data that we hold about you.
  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).
  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible. If you want to exercise any of the above rights, please email our data protection officer Eugene Michalovic, at: info@purpleaccounting.co.uk. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

10. Right to withdraw consent

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please email our data protection officer Eugene Michalovic at: enquiries@sereneaccounting.co.uk.

Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

11. Changes to this notice

Any changes we may make to our privacy notice in the future will be updated on our website at: www.sereneaccounting.co.uk

This privacy notice was last updated on 25th November 2021

12. Contact us

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email our Data Protection Officer Mr Jevgenij Michalovic at enquiries@sereneaccounting.co.uk or telephone on 03300 882 320.

You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:

Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF Telephone – 0303 123 1113 (local rate) or 01625 545 745 Website – https://ico.org.uk/concerns

 

 

 

Website Terms of Use

Serene Accounting Ltd have created this website for your personal use. The terms and conditions set out below, and all relevant laws, apply to how you use this website.

Please read these terms and conditions carefully before you start to use our site. 

Acceptance of Terms

By accessing the content of https://www.sereneaccounting.co.uk/ (‘the Website’) you agree to be bound by the terms and conditions set out herein and accept our privacy policy available above.

If you object to any of the terms and conditions set out in this agreement you should not use any of the products or services on the website and leave immediately.

  • You agree that you shall not use the website for illegal purposes and will respect all applicable laws and regulations.
  • You agree not to use the website in a way that may impair the performance, corrupt the content or otherwise reduce the overall functionality of the website.
  • You also agree not to compromise the security of the website or attempt to gain access to secured areas or sensitive information.
  • You agree to be fully responsible for any claim, expense, liability, losses, costs including legal fees incurred by us arising from any infringement of the terms and conditions set out in this agreement. 

Changes to our site

Purple Accounting may, from time to time change the content of these Terms and reserves the right to change any part of this agreement without notice and your use of the website will be deemed as acceptance of this agreement.

We advise users to regularly check this page for updates.

Please note, the content on our site may be out of date at any given time, and we are under no obligation to update it. We do not guarantee that our site will be free from errors.

Accessing our site

Our website is made available free of charge. Purple Accounting has complete discretion to modify or remove any part of this site without warning or liability arising from such action.

  • You are responsible for ensuring that any person(s) accessing our website through your internet connection are aware of the Terms set out on this page, and that they comply with them. 

Limitation of liability

Serene Accounting will under no circumstance be liable for indirect, special, or consequential damages including any loss of business, revenue, profits, or data in relation to your use of the website.

Nothing within this Agreement will operate to exclude any liability for death or personal injury arising as result of the negligence of Serene Accounting, its employees or agents. 

Copyright

All intellectual property of Serene Accounting and its clients such as trademarks, trade names, patents, registered designs and any other automatic intellectual property rights derived from the aesthetics or functionality of the website remain the property of Purple Accounting.

By using the website, you agree to respect the intellectual property rights of Serene Accounting and any clients shown on this website, and will refrain from copying, downloading, transmitting, reproducing, printing, or exploiting for commercial purpose any material contained within the website except where it is explicit that you may do so.

If you print off, copy or download any part of our site in breach of these terms of use, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made. 

Third parties

The website may contain hyperlinks to websites operated by other parties. We do not control such websites and we take no responsibility for, and will not incur any liability in respect of, their content. Our inclusion of hyperlinks to such websites does not imply any endorsement of views, statements or information contained in such websites.

Please be advised that the privacy policy of third-party websites may differ significantly from our privacy and terms. We therefore recommend that you read the privacy policy and terms of use of all third-party websites you visit. 

Viruses

We do not guarantee that our site will be secure or free from bugs or viruses.

  • You are responsible for configuring your information technology, computer programmes and platform in order to access our site. You should use your own virus protection software.
  • You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful.
  • You must not attempt to gain unauthorised access to our site, the server on which our site is stored or any server, computer or database connected to our site. In the event of such a breach, your right to use our site will cease immediately. 

Linking to our site

You may link to our website, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.

You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

You must not establish a link to our site in any website that is not owned by you.

Our site must not be framed on any other site, nor may you create a link to any part of our site without making it clear where the content has come from.

We reserve the right to withdraw linking permission without notice. 

Severance

If any provision of this Agreement is held to be invalid or unenforceable, such provision shall be struck out and the remaining provisions shall remain in force. 

Governing law and jurisdiction

This agreement will be governed by the laws of England and any user of the website hereby agrees to be bound exclusively by the jurisdiction of English courts without reference to rules governing choice of laws.